An engineer from one of my customers today paused Search but couldn’t resume it. Every time when he resumed the Search turned out timeout error. You know troubleshooting Search in SharePoint is not something you like to do, especially a new Search platform in SharePoint 2013 is quite complicated. It took me an hour to figure out.
Restarting a virtual machine does not give me a guarantee as always because I’ve encountered many cases in which something went wrong after restarting. One of the Search in my customers’ SharePoint 2013 farm recently got several errors on its component after a SharePoint virtual machine running a set of Search components was restarted. At least Content Processing, Analytics Processing, Query Processing and Index Partition have a red triangle icon which you wish not to see in your life. The SharePoint Search Host Controller (Windows service) somehow continuously terminated after restarting. I was called to look into this issue because I was the one who designed this Search into multi-server Search farm.
A wise man once anonymously stated that “an empowered organization is one in which individuals have the knowledge, skill, desire, and opportunity to personally succeed in a way that leads to collective organizational success.” Knowledge can be found throughout the organization but opportunities need to be created internally to promote growth. One of the greatest assets found in the 2013 SharePoint platform is the improved Search Engine. Many will readily voice the connection between Bing and SharePoint search capabilities. As the world has watched Bing improve and arguably pass the effectiveness of Google search, it’s exciting to consider that same power can be harnessed inside your own organization.
One of the major changes in the new SharePoint 2013 Search is the option to activate a “continuous crawl… this enables Microsoft to overcome search-powered navigation and content publishing challenges that traditionally plague the approach, such as search indexes becoming stale between crawls. Using continuous crawl means neither new navigation nor content would be excluded from the site between scheduled crawls.” What does that mean in simple terms for your business? You don’t have to worry about straggler pieces of information failing to appear when you search your intranet. Your SharePoint system is constantly working for you, organizing, analyzing and preparing data so that when you hit the search button everything you need will be conveniently accessible.
For SharePoint and especially its search capabilities it’s easy to think of your organization like a human brain. Brain Today recently stated the following “In a recent study published in Neuron, scientists used functional MRI imaging (fMRI) to visualize brain activity in subjects who were recalling a specific event. They found that the pattern of brain activity was similar during recall to the pattern of brain activity during the original experience.
This suggests that recall of a specific memory is achieved by re-activating the brain in a particular pattern.” Often times remembering the exact name of the document/contents of a desired document yield a lot of wasted time with traditional search tools. The benefits of the new 2013 Search include simple meta-data (data about data) tagging. Suddenly instead of requiring the specific brain activity you had at the time the document was created you can locate files by tagging them with key words or ideas. Imagine meta-data tagging as a simple GPS for your workers. Forbes recently stated that companies lose approximately 10% of their revenue to data mismanagement. SharePoint 2013’s Search Engine effectively anecdotes that catastrophic loss and gives your employees the tools at their fingertips.
Not only is this new Search tool powerful, but it is user friendly too. One of the most difficult parts of SharePoint implementations is the adoption within the company. Realizing this Microsoft slipped in a few cool tricks to make the search engine so easy a child could use it.
- Hover Panel – look at a snapshot of the document and a brief summary of its contents simply by hovering over the search result.
- Expertise Search – This is a brilliant tool for searching social profiles on your employee’s individual pages. This is a huge time saver for finding the “right people for the right project.” These search results are integrated with all other search results.
- Query Rules – Query Rules are a new feature in SharePoint 13 that help act upon the “intent” of a query – Query Rules are composed of three top level elements: Query Conditions (i.e. matching rules), Query Actions (i.e. what do you do when you find a match), Publishing Options (i.e. when should this rule be active). Query Rules allows to have search requests from a user trigger multiple queries and multiple result sets
These are just a few of the new features included. The bottom line is that with SharePoint’s new search tool, it’s so powerful and flexible that you can kiss document loss goodbye. The future of enterprise intelligence search and sharing is being pioneered by SharePoint 2013.
This article is written by our Marketing Director Oliver Kersey.
More for information about our thoughts of SharePoint, go to http://sharepoint.availys.com