Migrating from legacy file servers to the latest file storage or to the cloud is not a simple task. As I have used LepideMigrator for Document for several projects, in this article I try to give you the knowledge to overcome the common pitfalls and challenges that you may come across.
1. Migrating from different source environments to different target environments
A lot of companies only want to migrate a selection of documents which results in a hybrid environment. Others want to migrate their documents to a variety of places, including SharePoint online/on-premise, Office 365, One Drive for Business and Google Drive.
With so many possible source-target combinations, finding the right way to run different jobs for each pairing is not easy. LepideMigrator for Documents offers a solution to this problem. It not only migrates to and from all source-target combinations mentioned above, but can also migrate Exchange and Office 365 Public Folders to SharePoint online/on-premise.
2. Migrating poorly-managed, scattered and un-structured files
Migrating poorly managed, un-structured and scattered files can be a big headache for admins. Files and folders need to be logically restructured before being uploaded to SharePoint or the Cloud. If there is a large volume of data in your organization it can make this process difficult. LepideMigrator allows you to shape the files and folders to suit the target environment’s requirements so that the migration runs smoothly.
3. Uncertainties in migration
Uncertainties in migration may arise from the fact that certain target environments may have limitations; the file name must not have invalid characters, the name ending string should be compatible, the file names and file paths must be within limits, the file size must be within limits and the file extensions must not be in the blocked list. LepideMigrator for Documents helps you address these problems and determine how much time it will take to complete the migration.
4. Handling files and folders metadata
Files and folders’ attributes are important for meeting internal and external compliances, internal record keeping and for litigation purposes. LepideMigrator for Documents allows the following document attributes to be migrated: Name, Title, Created At, Modified At, Modified by, and Created By. These attributes can be even changed at the time of migration. The value can be set by SharePoint, a custom value can be provided, or it can be mapped with a selected column in the source.
5. Inability to maintain the same file / folder hierarchy in the target
If you are migrating a large number of files and folders, you may well want to keep their original hierarchies one they have been moved to the target environment. LepideMigrator migrates documents with or without the original folder hierarchy depending on the requirement of the user.
6. Slow migration
The speed of the migration, whether to an on-premise system or to the cloud, is determined by the network bandwidth and the ability of the application. For example, the number of file servers in parallel it can connect to, the different targets it can migrate to concurrently and the number of migration jobs it can run in parallel. LepideMigrator was specifically designed to overcome these obstacles in order to speed up the migration time.
7. Manually doing the migration during non-office hours
Performing a migration manually will require time and attention. If this is done during office hours it can affect the day-to-day work of your employees. With LepideMigrator you can schedule the migration to run at any time to suit you. It will run automatically so there is no need to worry about downtime.
8. Migrating different types of content at different times
In any organization the on-premise data may consist of a number of different types. There could be files and folders stored on the File Servers, sites, lists and libraries on SharePoint and there could be Exchange Public Folders. LepideMigrator allows these documents to be migrated together by running different migration jobs in parallel.
9. Keeping on-premise and cloud data in sync
For non-cut-over migrations, the data on the on-premise systems on the cloud needs to be in sync. Synchronization between two lists, libraries and sites on the different SharePoint servers can be achieved using LepideMigrator.
10. Downloading from the cloud
At some point you may find yourself in the situation where you have to download data from the cloud. LepideMigrator allows you do to this simply and quickly.
LepideMigrator for Documents allows you to overcome 10 of the most potentially difficult problems that you could face during document migration. The solution automates many of the tasks that would be time-consuming and complicated to carry out manually and helps to ensure that you have a smooth migration no matter the size.